Organise a conference with more than 500 people

Do you like a challenge? Organising a conference for 500 people or more definitely counts as one! But how can you make such an event a success? Kinepolis Business offers you a wide range of useful tips. When it comes to the venue for your conference, be assured that our cinema rooms and reception spaces are perfectly adapted to your needs.

Organise a conference: break it down into stages

However many guests you want to invite to your conference, it is essential that you don’t skip any stages, and prepare thoroughly and conscientiously. The better prepared you are, the more successful your conference will be.

To start with, it’s important to define your goals well. What is the aim of this event? Is it about promoting a new service or a new product? Are you looking to develop your customer base or attract new collaborators? Answering these questions will enable you to take the right decisions further down the line.

Next, you should consider the issue of the budget.

Organising a conference with 500 participants or more will require a higher budget than an event that is smaller in scope.

Various factors must be taken into account when you calculate the budget:

• the location of the venue;
• the participants (speakers and others);
• the catering;
• the staff (e.g. serving staff), etc.
• accommodation;

Once your goals and your budget have been defined, it’s time to choose the date and venue. To organise a conference for more than 500 people, you can call on Kinepolis Business. We have several rooms with varying capacities and reception spaces that are perfect for cocktails and buffets.

Finally, send out your invitations.

Luxembourg: with everything it has to offer, Kinepolis Business stands out from the crowd

Are you looking for a site suited to organising a conference for more than 500 people in Luxembourg? With its unique offering, Kinepolis Business stands out.

We offer you elegant, modern cinema rooms and reception spaces for hire. With specially adapted infrastructure, a perfect stage space, high-quality sound and picture quality, and a giant screen that’s synonymous with ease and comfort (the speakers can have their image broadcast live on the big screen while they talk), and super-cosy seats… Our spaces for hire are perfect for organising a conference for 500 people and more.

Our cinemas are all-in-one sites that allow you to organise all sorts of professional events. Perfectly situated with car parks, transport links and hotels nearby, they are adjustable and fully equipped. What more could you want?

Get in touch with us to discuss your event and we’ll propose some custom-made solutions for an exceptional conference.

Speakers, promotion…don’t skip these important steps! 

Have you found the venue of your dreams with Kinepolis Business? Now it’s time for the following stages, where you choose your speakers and promote your event.

There are several options when it comes to choosing a conference speaker: via your network, by searching online or by contacting a specialist agency.

As regards promoting your event, don’t hesitate to try out multiple channels: the written press, social media, your company’s website, an email campaign…

Finally, to find out how many people are going to say ‘yes’ to your invitation, create a dedicated form that must be filled in by a particular date. This will help you to better prepare for the event and for your guests’ needs.

Don’t forget to send a message to the participants and attendees at the event to thank them for their presence and investment, a few days after it.

You can also send them a satisfaction survey. Why? So that you know which bits of your conference they enjoyed and which bits they didn’t. This feedback is precious when it comes to organising your future professional events.

Kinepolis Business is by your side at every stage

Arranging a corporate event is time-consuming and can be a source of stress. But don’t panic, the team at Kinepolis Business is beside you at every stage of the process, to help you out, advise you, guide you and help you prepare for your event with complete peace of mind.

To organise a conference, Kinepolis Business is your perfect partner: experienced, perfectly equipped, always listening to your needs, professional and trustworthy.

When it comes to organising a conference for 500 people or more, putting your trust in us is a no-brainer. Our cinema auditoriums and reception spaces are perfect venues for a professional event that will be TRULY UNFORGETTABLE.

Do you want to organise a conference? Are you planning to organise a conference for 500 people or more? To meet this sizable challenge, choose the cinema auditoriums and reception spaces offered by Kinepolis Business. If you have any questions about our venues, our services or our partners, get in touch: we’ll be delighted to answer them.