04 Jun How to organize a company event in complete safety?
How to organize a company event while respecting health procedures?
At Kinepolis, health recommendations are our priority!
Kinepolis is at the disposal of the organizers to support them in the development of their next corporate events (seminar, assembly, conference, etc.) while respecting health and safety rules.
What are the possibilities?
We take into account all safety regulations and measures such as social distancing.
Currently, it is possible to accommodate a maximum of 130 people in our largest cinema hall at Kinepolis Kirchberg and Belval.
Actual capacity per room will vary depending on your event setup. So you have to use two or more rooms? We will be happy to find the ideal solution for you. It is also possible to organize livestreamings from one room to another or from one room to a secure online platform.
For catering during the event, we use our approved catering partners. They work in accordance with the sector protocol applicable to the hospitality industry.
What are the sanitary procedures to observe?
The application of simple, but fundamental procedures:
- Wash your hands with soap and water or a hydroalcoholic solution
- Respect social distancing
- Cough / sneeze while covering your mouth with the bend of your elbow or a tissue
- Avoid touching your face (eyes, nose, mouth)
A secure event in 4 steps
Organizing an event may be necessary to inform employees, suppliers and customers about the future, goals and new guidelines of your company. Holding conferences and seminars can also be useful in reshuffling the cards in unison. At Kinepolis, we can help you organize your events in accordance with safety instructions
1. Preparing for the corporate event
For the moment, the recovery is gradual. Large gatherings should be replaced by smaller corporate events . An essential measure to remain compliant with barrier gestures. But based on a more refined target, you can also communicate in ways that are even more relevant to your audience.
Kinepolis provides you with its rooms with variable capacities – and revised to respect the required social distancing . For example, in a room with 459 seats (room 10 at Kinepolis Kirchberg) it will for the moment be possible to accommodate around 140 people while respecting the rules in force. Thus, one in three seats and one row in two can be occupied, thus respecting the required 2 meters distance. These measures will be reviewed according to the security rules that will be communicated to us in order to guarantee you a suitable environment.
2. Welcoming the guests
Welcoming participants to a corporate event must also observe the rules of barrier gestures: offer hydroalcoholic gel at the entrance and offer a protective mask to each invited.
At Kinepolis, we can organize our spaces to guarantee a unique direction of movement with, at the entry point to our cinemas, hydroalcoholic gel and a mask. Then, the guests are guided to the projection room.
3. The course of the meeting
Within the framework of a corporate event such as a conference or seminar, the speaker remains alone on the stage : prevention in no way affects the classic course of this kind of intervention. If there are several speakers, they will then wear a mask.
Kinepolis provides stakeholders with all the necessary equipment for the meeting : microphones, chairs, tables, support projected on a giant screen, Internet connection, etc. Together, we are simply multiplying the accessories to prevent them from passing from one to another.
4. Break management
The conviviality attached to any corporate event must not disappear, it must simply be reviewed, reorganized so that the barrier gestures continue to apply at all times. Instead of a swarming cocktail, you should prefer a seated meal; to petits fours served on a platter, you should prefer a buffet. In the same vein, bathroom breaks must be orchestrated differently so as not to create waiting and overcrowding.
At Kinepolis, we offer managers to provide packed lunches (cold or hot), so that the guests do not help themselves. Organized on the basis of a defined direction of movement . As for the toilets, again, the idea is to offer a unique circulation option: a Kinepolis employee will wash the door handles at each passage and orchestrate the comings and goings in this space.
Respect for barrier gestures in the face of covid-19 is the sine qua none condition for a company event to be organized: by installing all these control and prevention measures, Kinepolis wishes < strong> offer managers solutions for a more peaceful resumption of their activities and discussions, while reassuring participants . Please do not hesitate to contact our team to work together on your next project.
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By Amandine Schosseler
Kinepolis is a leading player in Europe and has cinemas in Luxembourg in Belgium, France, Spain, Switzerland, Poland and most recently in Canada. In addition to its film business, Kinepolis is also active in the field of advertising and events.
Amandine has been supporting professionals since June 2013 with the aim of providing them with a personalized follow-up through the solutions proposed by Kinepolis: conference rooms, seminar rooms, private screening with or without reception, advertising, sponsorship, …